STARTER BOOKKEEPING PACKAGE
Services created specifically for the needs of group practice owners with 1-2 clinicians.
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Primary Accounting Specialist
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Monthly Accounting & Bookkeeping
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Bank and Credit Card Reconciliations
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One-time Compensation Setup for Smart Hiring
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Email support from our team of private practice accounting experts
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Monthly report package prepared by our team
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Access to monthly live Q&As to answer questions specific to your practice
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Quarterly workshops on financial topics to increase your knowledge and skills as a business owner
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Access to our Tax Preparation Services (additional fees apply)
GROUP PRACTICE PACKAGES
Full Service
Full Service
CFO
CFO
Monthly Accounting & Bookkeeping
Email Support
Monthly Accounting & Bookkeeping
Email Support
Ongoing Financial Review & Strategy Meeting
Ongoing Financial Review & Strategy Meeting
We’ll schedule a meeting to review the “big picture” with you. We want to hear about your goals (financial, personal and for the practice - we want to hear it all!) so we can help measure what matters. We’ll discuss any trends we are seeing in your numbers, how the business is doing versus last quarter/year, cash flow, debt, payroll, tax implications and review any open items we need to discuss.
Quarterly
Monthly
Additional Fee
Additional Fee
Monthly Financial Reports
Monthly Financial Reports
We’ll determine the exact reports you’ll get based on your needs and your business. Our report packages will usually include a Profit & Loss, Profit & Loss Detail, Uncategorized Income/Expenses, & Balance Sheet.
18 Month Forecasting (updated quarterly)
18 Month Forecasting (updated quarterly)
When the practice is growing, it's good to know what to expect when you are planning changes like adding more space, clinicians, admin, changing hours, etc. We'll help you forecast these changes to see if they make financial sense for your business.
One-Time
As Needed
As Needed
Primary Accounting Specialist
Primary Accounting Specialist
Building relationships with our clients is one of the reasons our team loves working at GreenOak Accounting. You'll have a dedicated accounting specialist so you know who to reach out to with questions.
Compensation Setup
Compensation Setup
We'll evaluate your compensation structure, and make recommendations on how to pay your team for profitability and sustainability.
If you're evaluating a change in structure, we'll prepare a calculator that will help you evaluate multiple compensation scenarios.
Practice Performance Tracker
Practice Performance Tracker
We’ve developed Success Ratios for private practices (group and solo) based on years of studying the habits of highly successful practice owners. We’ll measure your business against our Success Ratios so you can see which areas are doing well and which need improvement. We evaluate and track areas of profitability, expense trends, capacity, and break-even projections.
Payroll & Compensation Support
Payroll & Compensation Support
You run payroll, we’ll provide our expertise. We’ll help onboard new employees/contractors, answer payroll questions, setup the sync between your payroll system and QuickBooks Online (if applicable) and assist with any payroll notices you receive. We can assist with structuring compensation for new clinicians, review what positions you can afford to hire next, discuss benefit options & costs, or help calculate how much you can afford to pay yourself.
*On occasion, there may be additional fees for notices that require a significant time investment
Senior Accountant
Senior Accountant
Building relationships with our clients is one of the reasons our team loves working at GreenOak Accounting. You'll have a dedicated Accounting Specialist so you know who to reach out to with questions. Your Accounting Specialist will also work with a Senior Accountant as needed, whether they just want to talk out a scenario or consult on a more advanced tax question.
Budgeting (updated quarterly)
Budgeting (updated quarterly)
Planning ahead can give you peace of mind and guidance. A little accountability also goes a long way! We'll prepare a business budget, update it quarterly and review your progress at your monthly meeting.
Financial Dashboard & KPI Tracking
Financial Dashboard & KPI Tracking
We couldn’t find a dashboard that would show everything a private practice owner needs to know, so we built our own. We customize the Dashboard for each client, but here are some items that most clients will see: Gross/Net Income for the last 12 months, Cash on Hand, Average Fee/Session, Average Profit/Session, Cash Reserve.
Annual Tax Planning Review
Annual Tax Planning Review
Annual Tax Planning Meeting (with our Tax Team)
1099 Preparation
Annual Tax Planning Meeting (with our Tax Team)
W9 Requests & 1099 Preparation
W9 Requests & 1099 Preparation
It's a fact of life, 1099s are due by 1/31 each year. As a business owner, you are required to issue a 1099 to any service vendor, landlord, or law firm that you have paid over $600 during the year. When we handle 1099s for you, we identify vendors throughout the year that require a W9. You provide an email address or contact information and we track and collect the 1099. At the end of the year, we'll calculate and prepare the 1099s while you sit back and relax!
Looking for pricing? We believe that to offer you the best service, we need to understand the unique needs of your practice. GreenOak Accounting is committed to providing personalized, hands-on accounting services by real US-based professionals, not AI, bots or an overseas call center. That's why we don't post generic prices; they simply can't reflect the tailored approach we take for each client. Instead, we invite you to schedule a free consultation where we can discuss your specific requirements and provide you with personalized pricing.
Package add-ons
Every business is unique. Add additional services on an a la carte basis.
Quickbooks online subscription & setup
Payroll setup
Business & individual tax return
Profit FIRST Â
implementatioN
profit first
ONGOING support
steps for working with us
Consultation
We'll assess your needs, review your accounting practices & systems, and then identify the challenges & opportunities.
1
kICK-OFF MEETING
We'll establish a clear timeline and milestones for getting your accounting up to date. You'll know when your input is needed and when you can expect to hear from us.
2
cHECK-IN
Now that your accounting is up to date, we'll present your profitability analysis and forecast (if applicable). We'll review the maintenance process so everyone is on the same page.
3
MAINTENANCE
Your books are up to date and you have a clear vision for your financial future. We'll be available year-round to answer your questions and support your business.