what comes with your service
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FULL
Ideal for group practices. Our team handles all the bookkeeping in your practice, and you have access to accountants that specialize in working with the mental health industry.
Monthly Accounting & Bookkeeping
Email Support
Monthly Financial Reports
Primary Accounting Specialist
Compensation Setup
Quarterly Financial Review & Strategy Meeting
Practice Performance Tracker
Payroll and Compensation Support
Senior Accountant
CFO
In addition to every benefit included in our Full Service Monthly package, our CFO Monthly package is designed for practices seeking a strategic financial partner with enhanced support.
Monthly Accounting & Bookkeeping
Email Support
Monthly Financial Reports
Primary Accounting Specialist
Compensation Setup
Quarterly Financial Review & Strategy Meeting
Practice Performance Tracker
Payroll and Compensation Support
Senior Accountant
18-month Forecasting
Budgeting
Annual Tax Planning Review
Tax Planning Meeting
Financial Dashboard & KPI Tracking
FULL SERVICE
Monthly Accounting & Bookkeeping
We process every transaction and complete comprehensive reconciliations for your bank, credit card, and loan accounts. Reconciling these accounts against your statements not only prevents errors but also ensures that your financial records are accurate and up-to-date—providing you with a clear, real-time snapshot of your practice’s financial health.
Email Support
Our team is always available to answer your financial questions. Reach out at any time, and we aim to respond within one business day. Please note that during peak periods—such as year-end or tax season—response times might be slightly longer.
Monthly Financial Reports
Our standard reports provide a wealth of information—including a Profit & Loss statement, Balance Sheet, detailed Profit & Loss analysis, and a list of uncategorized transactions requiring your input. We’ll only customize these reports as needed, because for most practice owners, the provided details are more than sufficient.
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Primary Accounting Specialist
At GreenOak Accounting, we value the diverse experience and backgrounds of our team. Your dedicated accounting specialist is not just an expert in small business finance—they’ll take the time to learn your practice inside and out. Each specialist brings their own unique flavor to the table, ensuring you have a trusted main point of contact who truly understands your needs. [Learn more about our team on our About page.]
Compensation Setup
Our experts evaluate your current compensation structure and recommend strategies to enhance profitability and sustainability. If you’re considering changes, we offer a specialized calculator to help you compare multiple scenarios. This service is provided on an as-needed basis to help you make informed decisions.
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Financial Review & Strategy Meeting
For our Full Service clients, we conduct a quarterly Financial Review & Strategy Meeting. In these sessions, we review your financials, discuss emerging trends, celebrate wins, and address any challenges—helping to keep your practice on track.
Practice Performance Tracker
Our custom-built Practice Performance Tracker integrates data from your financial statements, payroll system, and EHR. This holistic tool monitors key financial metrics and tracks team capacity, performance, and progress toward your goals. By comparing your practice’s performance against our Success Ratios, you gain clear insights into what’s working and where improvement is needed.
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Payroll & Compensation Support
Managing payroll can be complex. We provide hands-on support—from onboarding new employees/contractors to setting up seamless integrations between your payroll system and QuickBooks Online. We’re also here to help resolve any payroll notices you may receive. (Additional fees may apply for time-intensive corrections or resolutions.)
Senior Accountant
For more in-depth projects or complex financial questions, you’ll have access to our Senior Accountant. This secondary contact brings additional expertise and oversight, ensuring every aspect of your financial operations is managed with precision.
cfo SERVICE
Monthly Financial Review & Strategy Meeting
For CFO clients, our Financial Review & Strategy Meeting occurs monthly, offering a higher level of ongoing support. These meetings provide a deeper dive into your financial performance, ensuring that strategic decisions are informed by the most current data.
18-Month Forecasting
Forecasting is about planning for the future. We prepare an 18-month outlook based on your team capacity, estimated session counts, anticipated hires, and potential attrition. This forecast provides a strategic roadmap to help you anticipate challenges and seize growth opportunities.
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Budgeting
A well-planned budget gives you peace of mind. Our team creates a comprehensive business budget, updates it quarterly, and reviews your progress during our meetings. With built-in accountability, a solid budget guides your spending and strategic decisions.
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Annual Tax Planning Review
Tax planning is a proactive process that can significantly impact your bottom line. Our Tax Team collaborates with you to develop a tailored tax strategy—evaluating deferred payments, tax credits, and potential deductions. This review is conducted annually (between May and October to avoid the rush of tax season) so you can implement only the items that make sense for your practice.
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Tax Planning Meeting
Following your annual review, you’ll have a dedicated meeting with a member of our tax team. This session is your opportunity to discuss the specifics of your tax plan, ask questions, and understand how tailored tax strategies can benefit your practice throughout the year.
Financial Dashboard & KPI Tracking
We couldn’t find a dashboard that captured every key metric a private practice owner needs—so we built our own. Your Financial Dashboard displays essential metrics such as Gross/Net Income (over the past 12 months), Cash on Hand, Average Fee/Session, Average Profit/Session, and Cash Reserve. This customizable, real-time tracking tool empowers you to make informed decisions and steer your practice with confidence.
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1099 Preparation
Most practices are required to file 1099s at the end of the year for vendors such as landlords, coaches and consultants, billers, and other professionals you work with. We handle the collection and processing of the necessary data to ensure your filings are accurate and timely, helping you stay compliant with tax regulations.
